Announcement to PORA Members

STATEMENT OF THE BOARD OF DIRECTORS

APRIL 7, 2025

The PORA Board of Directors (the “Board”) is issuing this statement to correct several recently published false statements and to address some of the rumors in the community.

UPCOMING ELECTION: It has been rumored that PORA will not be holding an election this year. This statement is false. There will be an election held in May. The ballots for the upcoming election will be due by 3:00 PM on Thursday, May 22, 2025. Ballots may be dropped off in person beginning Tuesday, May 20, 2025. There are three (3) director seats that are coming open. PORA will be soliciting candidates for the open board seats for the May election. All PORA Members are eligible to run for and serve on the Board of Directors.

CURRENT BOARD IS “ILLEGAL”: There is a misconception that the current board is “illegal.” Most of the current directors were either duly elected by the Members or duly appointed by the Board to fill vacancies. The appointments of the other directors by the Board were not timely contested by the membership via formal action. As such, the directors may fill out the remainder of their terms.

PLAN B: There was another false statement published about PORA’s plans relating to the Building, i.e., that it formally proposed plans to Sun City West Recreational Center to divest PORA of ownership of the Building and/or merge with another entity. The Board did not formally propose any plans to the Sun City West Recreational Center to divest PORA of the Building. The conversations have been informal to brainstorm various ideas regarding PORA’s future. These false statements are creating confusion among PORA Members and the Sun City West Members at large. The Board asks that Members seek information through meeting minutes, Board statements, or from the PORA website instead of listening to rumors, misinformation from disgruntled former directors, and other unverified sources.

MEMBER APPROVAL REQUIRED: Regarding the Building, there has also been fear-mongering by some misinformed Members that the PORA Board intends to take action regarding the Building without Member approval. This is false. Any action to divest PORA of the Building would require Member approval.

GENERAL MANAGER: There is a rumor that PORA is operating in violation of its Bylaws because there is no official “General Manager.” Be advised that although the Bylaws call for a General Manager, and there is no one with the official title of General Manager, all of the functions required to be performed by a General Manager are being performed. Furthermore, there have been significant cost savings to PORA with not having to pay the salary of someone having the title of “General Manager.” Again, all duties required to be performed by a General Manager are being performed in accordance with the Bylaws.

DOCUMENT REQUESTS: Many Members are emailing individual board members asking them for various corporate documents. Be advised that all PORA members are entitled to inspect the records of the corporation. However, the appropriate process is to contact Rodney Bertram directly at rbertram@porascw.org to request either: (i) a date and time to inspect the documents; or (ii) copies of specific documents. Be advised that PORA may charge a reasonable fee to compile and copy the records. Also, upon sending a written request, PORA has five (5) business days to respond to such requests.

DEFAMATORY STATEMENTS/HARASSMENT: Lastly, in addition to false statements, misconceptions, and rumors, several Members are inundating individual board members with emails containing accusations about specific directors that rise to the level of defamation, which is legally actionable. In addition, the efforts to malign individual board members and the Board, as a whole, are becoming increasingly harassing. Be advised that the Board intends to take legal action against any individual who is defaming, harassing, or otherwise trying to intimidate individual board members with false statements designed to cast those directors in a bad light in the community.

THANK YOU! The Board would like to thank all the supportive Members who share the Board’s desire to keep PORA a respected part of the community.

PORA – Board of Directors